diff --git a/apps/admin-web/src/views/KnowledgeView.vue b/apps/admin-web/src/views/KnowledgeView.vue
index cf423d3..e5f4434 100644
--- a/apps/admin-web/src/views/KnowledgeView.vue
+++ b/apps/admin-web/src/views/KnowledgeView.vue
@@ -62,6 +62,14 @@ const groupsQuery = useQuery({
 const itemsQuery = useQuery({
   queryKey: computed(() => ['knowledge', 'items', selectedGroupId.value]),
   queryFn: () => knowledgeApi.listItems(selectedGroupId.value ?? undefined),
+  refetchInterval: (query) => {
+    const items = query.state.data as KnowledgeItem[] | undefined
+    if (!items || items.length === 0) return false
+    const hasInflight = items.some(
+      (item) => item.status !== 'completed' && item.status !== 'failed',
+    )
+    return hasInflight ? 5000 : false
+  },
 })
 
 const columns: TableColumnsType<KnowledgeItem> = [
diff --git a/server/internal/tenant/app/knowledge_service.go b/server/internal/tenant/app/knowledge_service.go
index 3e17e1e..11931fd 100644
--- a/server/internal/tenant/app/knowledge_service.go
+++ b/server/internal/tenant/app/knowledge_service.go
@@ -240,10 +240,20 @@ func (s *KnowledgeService) ListGroups(ctx context.Context) ([]KnowledgeGroupResp
 	}
 
 	countRows, err := s.pool.Query(ctx, `
-		SELECT group_id, COUNT(*)::bigint
-		FROM knowledge_items
-		WHERE tenant_id = $1 AND deleted_at IS NULL
-		GROUP BY group_id
+		SELECT ki.group_id, COUNT(DISTINCT ki.id)::bigint
+		FROM knowledge_items ki
+		WHERE ki.tenant_id = $1
+		  AND ki.deleted_at IS NULL
+		  AND ki.status = 'completed'
+		  AND EXISTS (
+			  SELECT 1
+			  FROM knowledge_chunks_meta kcm
+			  WHERE kcm.tenant_id = ki.tenant_id
+			    AND kcm.knowledge_item_id = ki.id
+			    AND kcm.item_version = ki.item_version
+			    AND kcm.status = 'active'
+		  )
+		GROUP BY ki.group_id
 	`, actor.TenantID)
 	if err != nil {
 		return nil, response.ErrInternal(50050, "knowledge_group_counts_query_failed", "failed to list knowledge group counts")